Outlook is one of the most popular email and productivity tools. It is being used by millions of professionals all over the world.
It is an excellent platform for scheduling & managing appointments, meetings, and other events.
In this blog post, we will discuss scheduling a meeting in Outlook. Whether you are using the web version of Outlook, the mail app, or the Mac app, we have covered you.
What Is Meeting In Outlook?
In Outlook, a meeting is an event that involves multiple people. It is an invitation that you send to others to join you at a specific time and location.
Once the meeting is scheduled, attendees can view it in their own calendars. They will receive reminders as the meeting approaches. During the meeting, attendees can collaborate, share files and documents, and discuss the topics on the agenda.
What is Outlook Meeting Assistance Feature?
Outlook Meeting Assistance is a feature that helps you manage your meetings more efficiently. One key feature of Outlook Meeting Assistance is the ability to schedule meetings with multiple attendees. Not only this, outlook meetings can view and manage meeting attendees. So you can join meetings from any device.
You can also send reminders to attendees and share files to collaborate in real-time.
How to schedule a meeting in Outlook Web:
- The first thing you need to do is to log in to your Outlook account.
- Once you are logged in, click on the Calendars.
- Press the “New Event” button in the top left corner of the screen. This will open a new event window where you can enter the details of your meeting.
- Enter the subject, location, start time, and end time of the meeting. Press the “Add Attendees” button to add the people you want to invite. in case, if you want to add an optional attendees in outlook, you can do that.
- You can also add a message to the invitees if you want. Finally, click the “Send” button to send the meeting invite.
How to schedule a meeting in Outlook Mail App:
If you want to schedule a meeting in outlook mail 365, 2016, a later version.
- First, open the app to schedule a meeting in the Outlook mail app.
- Click on the “Calendar” button at the bottom of the screen. This will open the calendar view to see your existing appointments and meetings.
- Click on the “Event” button at the top right corner of the screen.
- This will open a new meeting window, where you can enter the meeting details, including the subject, location, start time, and end time. You can also add attendees and a message to the invitees.
- Finally, click the “Send” button to send the meeting invite.
How to schedule a meeting in Outlook Mac App:
If you want to schedule a meeting in the outlook mac app, you can do it by using the following techniques.
- Open the outlook mac app and click on the “Calendar” button at the bottom of the screen.
- This will open the calendar view to see your existing appointments and meetings. To schedule a new meeting, click on the “Meeting” button at the top left corner of the screen.
- This will open a new meeting window, where you can enter the meeting details, including the subject, location, start time, and end time. You can also add attendees and a message to the invitees.
- Finally, click the “Send” button to send the meeting invite.
What is the difference between an appointment and a meeting?
An appointment is an event you add to your calendar to indicate that you will be occupied during that time. It does not involve any other people. On the other hand, a meeting is an event that involves other people.
When you schedule a meeting, you invite others to attend. They can either accept or decline the invitation.
Meetings can be scheduled for a specific time, and attendees can join the meeting at the scheduled time.
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