Outlook offers a wide range of features to its users. One of its useful features is the ability to add optional attendees to a meeting invitation.
Optional attendees are those who don’t need to attend a meeting but can join if they want to.
Adding optional attendees in Outlook can be helpful when you want to extend an invitation without causing any inconvenience to the attendees.
What are Optional Attendees?
Optional attendees are individuals who are not required to attend a meeting, but they can join if they want to.
Optional attendees can be invited to a meeting as an additional option to join. So It will not cause any inconvenience to the mandatory attendees.
How to Add Optional Attendees in Outlook.com?
Here is a step-by-step guide on how to add optional attendees in Outlook.com:
Step 1: Log in to your Outlook.com account.
Step 2: Click on the “Calendar” option.
Step 4: Create a new meeting invitation by clicking on the “New Event” button.
Step 5: In the “To” field, enter the email addresses of the mandatory attendees who must attend the meeting.
Step 6: Click on the “Optional” button next to the “To” field.
Step 7: Enter the email addresses of the optional attendees in the “Optional” field.
Step 8: Once you have added all the attendees, fill in the rest of the meeting details, such as the meeting date, time, location, and any other necessary information.
Step 9: Click on the “Send” button to send the invitation to all attendees.
How to Add Optional Attendees in Outlook Application?
Here is a step-by-step guide on how to add optional attendees in the Outlook application:
Step 1: Open the Outlook application and click on the “Calendar” option.
Step 2: Click on the “New Meeting” button to create a new meeting invitation.
Step 3: In the “To” field, enter the email addresses of the mandatory attendees.
Step 4: Click the “Optional” button next to the “To” field.
Step 5: Enter the email addresses of the optional attendees in the “Optional” field.
Step 6: Fill in the rest of the meeting details, such as the meeting date, time, location, and any other necessary information.
Step 7: Click on the “Send” button to send the invitation to all attendees.
How to add an optional attendee in outlook mac?
Process of adding an optional attendee in outlook mac is similar to other version of outlook application. However, I am sharing the guide that you can apply to add an attendee:
- Open the outlook mac app.
- Click on the calendars tab.
- Go to the Events and click on the meetings or scheduling assistant tab.
- Hit the Add an optional attendees button.
- Now you can add the attendees address in the outlook.
FAQs Related to Outlook Optional Attendees:
Can optional attendees see the list of mandatory attendees?
No, optional attendees cannot see the list of mandatory attendees.
Can optional attendees decline a meeting invitation?
Yes, optional attendees can decline a meeting invitation if they are unable to attend.
Can I change an attendee from mandatory to optional or vice versa?
Yes, you can change an attendee from mandatory to optional or vice versa by editing the meeting invitation.
Where is the scheduling assistant in the outlook calendar?
To access the scheduling assistant feature in the outlook calendar, you have to change the preview on the outlook mail. Here are the steps to do that.
- Open the Outlook account.
- Click on the calendars.
- Click on the new events.
- Press the more options.
- Select the layout as the classic bar.
- Now you will get the scheduling assistance on your display.
How to check the availability of attendees in the outlook meeting?
You need to go to the outlook scheduling assistant to find the status of meeting attendees. If you don’t know how to do that? Here is the guide to do that.
- Open the outlook mail application.
- Click on the outlook calendars.
- Now press the new events button.
- Here, you need to click on more information.
- Select the classic layout.
- Click on the scheduling assistant.
- Finally, you will be able to see the status of attendees here.
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