How To Add Optional Attendees In Outlook

Outlook mail is filled with practical features, and a meeting/event schedule assistant is one of them. As we can understand by its name, It is a program that assists you in scheduling meetings and events, but it’s not limited to that.

Apart from that, you can also create, edit, cancel or reschedule the meeting. By chance, If you forgot to add some attendees to the meeting, you can easily add them by using the optional attendees in the outlook scheduling assistant.

The outlook scheduling feature is available on both types of the platform (Outlook web access and Outlook mail application).

If you don’t know How to add the option attendees in the outlook? We are here to assist you with that error.

how to add optional attendees in outlook

Table of Contents

How To Add Optional Attendees In the Outlook Web Access?

Method 1-

Open the browser on your computer.
Go to the outlook.com website.
Click on the calendars.

Press the New event button
Click on the more button.
Enter the primary email address, and then click on the optional button.
Now enter the optional attendees name, email addresses, etc.
Press the send button now.

Method 2-

Open the browser.
Go to the outlook.com website.
Sign in to the outlook account.
Once you get into the mailbox, click on the calendars tab from the left panel.
Click on the new event.
Now press the more options button.
Here, you need to click on the scheduling assistant tab.
Once you see the scheduling assistant window.
you need to click on the add option attendee.
Enter the email address of the meeting attendee.

How to add an optional attendee in the Outlook mail 2016, 2019, or 365 application?

If you want to add the option attendees in the meeting/event on the outlook mail application, follow the instructions below.

Open the Outlook application on the computer.
Go to the home tab and then click on the meetings. If you don’t see that, you need to click on the new items and the meeting.
Here, you need to Select the Scheduling assistant option from the tray.
Enter the name or email address of the person.
Now click on the option available at the bottom and click on the ok button.
Finally, press the send button to send them an invitation of the mail.

That’s it, the meeting notification will be sent to the attendees on their email accounts.

FAQs Related To The Outlook meeting scheduling assistance?

Where is the scheduling assistant in the outlook calendar?

To access the scheduling assistant feature in the outlook calendar, you have to change the preview on the outlook mail. Here are the steps to do that.

Open the Outlook account.
Click on the calendars.
Click on the new events.
Press the more options.
Select the layout as the classic bar.
Now you will get the scheduling assistance on your display.

How to check the availability of attendees in the outlook meeting?

You need to go to the outlook scheduling assistant to find the status of meeting attendees. If you don’t know how to do that? Here is the guide to do that.